Executive Assistant, Sales (São Paulo, Brazil)

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

We’re looking for an Executive Assistant to support (2) of Figma’s Sr. Directors, Sales - LATAM + DACH. This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company’s priorities.

We are looking for an experienced Executive Assistant who has supported at a VP level in complex global markets.

This is a full-time role based in our São Paulo hub and requires fluency in both Portuguese and English.

What you’ll do at Figma

• Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements
• Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials
• Coordinate Senior Management meetings, including agendas, materials, action items, and follow-up
• Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites, coordinating content, slides, venues, and stakeholders
• Build executive materials using Figma, Figma Slides, and FigJam
• Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams
• Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events
• Evolve and create processes for efficiency and global alignment

We'd love to hear from you if you have

• 4+ years of experience in an administrative or support role
• Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders
• Thrive in fast-paced environments and adapt quickly to changing priorities and demands
• Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality
• Bring a positive, reliable approach and foster an inclusive environment where others can thrive

While it’s not required, it’s an added plus if you also have:

• Previous experience supporting customer facing teams and/or sales
• Experience supporting senior leadership at fast paced SaaS companies

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