ADMINISTRATIVE OPERATION EXCUTIVE

Job Description& Requirements

• Daily OperationsCoordination – Coordinate and monitor day-to-day administrative and operationalactivities.
• Purchase OrderManagement – Prepare, process, and track purchase orders for meat, fresh products,packaging, and supplies.
• SupplierCoordination – Communicate with suppliers regarding prices, orders, deliveryschedules, and product availability.
• Customer OrderProcessing – Receive, verify, and process customer orders accurately and on time.
• Inventory Management – Maintain accuraterecords of stock received, issued, transferred, and remaining.
• Stock Reconciliation – Check physicalstock against system records and report discrepancies.
• DeliveryCoordination – Coordinate daily delivery schedules with drivers, warehouse staff, andcustomers.
• DocumentationControl – Prepare and maintain invoices, delivery orders, purchase orders,quotations, and other documents.
• Fresh ProductTraceability – Maintain records of batch numbers, receiving dates, expiry dates, andproduct movements.
• Food Safety Records – Maintain required hygiene,temperature, cold-chain, and food-safety documentation.
• Warehouse Coordination – Work closely withwarehouse teams to ensure correct receiving, storage, picking, and dispatch ofproducts.
• Supplier Invoice Checking – Verify supplierinvoices against purchase orders and delivery records before submission tofinance.
• Customer Service Support – Respond tocustomer enquiries and coordinate solutions for order, delivery, or productissues.
• Sales Support – Assist the sales team withquotations, customer orders, pricing information, and sales documentation.
• Wastage & Damage Monitoring – Record and reportexpired, damaged, rejected, or wasted products.
• Daily & Monthly Reporting – Prepareoperational reports covering sales, purchases, inventory, deliveries, andwastage.
• Data Entry & Record Keeping – Ensure alloperational information is entered accurately into Excel, ERP, or companysystems.
• Compliance & Audit Support – Maintaindocuments required for company audits, inspections, licenses, and regulatorycompliance.
• Interdepartmental Coordination – Coordinateeffectively between management, purchasing, sales, warehouse, finance,production, and delivery teams.
• Management Support – Provide accurate operationalinformation and reports to management and assist with improving efficiency andreducing errors.