Administrative Executive

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.

Key Responsibilities

• Event & Project Coordination
• Assist in planning, preparation, and execution of events, conferences, and masterclasses.
• Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.
• Manage registration lists, speaker communication, and event documentation.
• Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.
• Stakeholder Communication
• Maintain communication with clients, partners, and internal teams.
• Draft and format official correspondence, proposals, and reports as required.
• Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

• Excellent time management and multitasking abilities.
• Strong interpersonal and communication skills.
• High attention to detail, accuracy, and discretion.
• Adaptability and problem-solving mindset.
• Professionalism, integrity, and initiative.

Requirements

• Diploma in Business Administration, Management, or equivalent experience.
• 2–5 years of administrative experience, preferably in events, media, or maritime-related fields.
• Excellent organisational and communication skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask, prioritise, and work independently in a fast-paced setting.
• Positive attitude, team-oriented, and service-driven.

What We Offer

• A collaborative and supportive work environment.
• Opportunities to grow and learn within the events and maritime industries.
• Exposure to high-level conferences and international partners.